Leckhampstead

Action

1. 1)   Apologies for absence – Sally Stephenson

     No expressions of interest were received.

1. 2)   Minutes of last meeting were approved and signed.

   Matters arising – None

Comment from Chairman:  The Parish Council holds its meetings in public and encourages parishioners to attend.  However, though we have a 10 minute public session before we begin each meeting, the meetings themselves are not “public meetings” and discussion is limited to the parish councillors.  The Parish Council welcomes comments during the pre-meeting sessions but cannot make any decision on matters which do not appear on the agenda.  In order to avoid delays of some months, the Parish Council would be very grateful if agenda items were submitted to the Parish Clerk well in advance of meetings, to allow inclusion on the agenda.  Unless requested otherwise, full credit will be given.

1. 3)      Commons management
2. a)   Resolved: that the maintenance of Grove Pit Common will be restricted to topping those areas which have already been cleared and the sides of the Byway.  There will not be any further clearance.  Ed Vince will undertake the topping this year and may charge the council for his expenses.
3. b)   Resolution to undertake further clearance work defeated.
4. c)    Resolved: to obtain quotes from WBC and other contractors for maintenance set out above, or at least the sides of the Byway, once or twice per year.
   1. 4)      Resolved to contract WBC to empty three litter bins each week in playing field at a total cost of £119.85 per annum.
   2. 5)      Amendment to Resolution on Agenda.  Fund to be applied to should have read ‘Feast’ not ‘Fayre’.  Resolved: to obtain estimates and apply to the Feast Fund for the repainting of the old swing.
   3. 6)      Resolved: that Dennis Sutton would be asked to provide a plan and estimate for protection against bird fouling on swings.
   4. 7)      Resolved: that works required would be assessed and quotes to be obtained for ditch clearance on Hill Green beside Bushey Leaze.  WBC Highways to be contacted to see whether these works would be within their remit.
   5. 8)      Resolved: to make payment of approximately £72 for further gravel for Pond Garden.
   6. 9)      Resolved: to note that Chaddleworth Parish Council have asked for views on the 107 bus.  Any interested person to contact Graeme Murphy.

10)  Reports:

1. a)      Planning: The Chairman reported on applications and decisions since the July meeting. 
2. b)     Downlands Patients: DH reported that the surgery will have extended opening hours and that the car park plans are still unresolved.  DH to request one of the GPs to speak at the Parish Council AGM  17^th March 2011.

11)  Correspondence

1. a)   Notice of WBC Speed Limit review on 1^st December 2010 which will include B4494.
2. b)   Invitation to BALC AGM 6^th November 2010.
3. c)    Notice of West Berkshire Parish Council elections 5^th May 2011.
4. d)   Information on Junior Citizen of the Year Award 2010.

12)  Resolved: to repay £325.75 to CCB in respect of overpayment from RASP funding for noticeboard

13)  Budget Review.  This was agreed having previously been circulated.

14)  Bills for payment

15)  Conclusion of audit

1. a)      Resolved: to thank Alastair Ogilvie for undertaking the internal audit and to make a donation of £50 to the church in respect thereof.

16) Date and time of next meeting was confirmed as Thursday 13 January, 7.30pm.

EV

DH